We are looking for an Administrative Assistant

WE ARE HIRING!

We are looking for a Administrative Assistant to help to administer the UK, Technical and International forum.

Main Purpose of the Job:

To help administer the work of British Water’s UK, Technical and International forum and all other duties consistent with this brief.

Reporting to the:

Head of Programmes

Responsible for:

The day-to-day administration of all forum programmes and activities:

•              To assist in the delivery of meetings, events and focus group meetings

•              To assist in the development of BW’s services

Main Tasks of Job:

1. Answering enquiries regarding BW’s forums
2. Helping to maintain forum databases
3. Following up and documenting activities in which BW is engaged with stakeholders e.g. British Standards International, BIM4Water.
4. Arranging meetings including the registration and distribution of agendas/papers
5. Following up with attendees and implementing actions as required after meetings
6. Drafting the minutes of meetings
7. Supporting the organisation and delivery of BW technical conferences
8. Carrying out administrative duties required for the forums
9. Coordinating with other departments
10. Assist in the communication (social media, email, press release, etc.) of the work of the forums in collaboration with the Head of Programmes, Technical Officers and British Water’s PR consultant.
11. Assisting in the delivery of other BW meetings as and when required

The above job description contains the main duties and responsibilities for this position. However, in a small organisation such as BW, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee’s responsibility, the job description shall be revised in consultation with the employee and their direct line manager.


REQUIRED SKILLS, QUALIFICATIONS & EXPERIENCE

Skills & Knowledge
• Good communication and interpersonal skills, including the ability to communicate effectively - verbally and in writing (in English)
• Interested in the water and environment sector
• Time management
• Ability to work to deadlines, prioritise, cope with pressure, multi-task, demonstrate flexibility

About you
• Adaptable and creative with a willingness to learn
• Highly organised and methodical
• You will need to have a passion for delivering excellent services for clients and customers
• A willingness and commitment to undertake the role in a professional manner and maintain high-quality work at all times
• You are kind, considerate and respectful

Qualifications & Experience
• Experienced in the use of MS Office, particularly Outlook and Word

• Experienced in drafting meeting minutes, reports and carrying basic admin work

• Ability to work with various digital and communications platforms (Teams, ZOOM)

• Experience with CRM systems will be valued

Candidates must be:
• Eligible to work in the UK
• Able to work from home in the UK full-time
• Able to travel to team meetings in London (monthly)  and UK based meetings as and when necessary

This is a full-time (35 hours), permanent position.

Download the job pack

To apply for this role forward a covering letter explaining why you are suitable for the role (no longer than 1 page) and CV to Dr Mar Batista, mar.batista@britishwater.co.uk . The deadline for applications is 1200pm, Friday 8th July 2022.

BW is an Equal Opportunities Employer and is committed to having a diverse and inclusive workforce.